guestsubs.com

Terms of Service

The agreement that governs use of guestplayers.com.

Effective Date: October 7, 2026 · Version 2.1

1. Acceptance of These Terms

These Terms of Service ("Terms") form a binding agreement between you and BKS and Associates LLC, a Virginia limited liability company doing business as GuestPlayers.com ("guestplayers.com," "we," "us," "our"), governing your access to and use of the guestplayers.com website, application, and related services (the "Service"). By clicking "I agree," creating an account, joining our waitlist, or otherwise accessing or using the Service, you agree to these Terms and to our Privacy & Cookie Policy, which is incorporated by reference. If you do not agree, do not use the Service.

We record your acceptance, including the version of these Terms you accepted, the date and time, and the account or email address associated with it.

2. Definitions

• "Member" — an individual aged 18 or older who holds an account: a parent or legal guardian, coach, club administrator (including team managers and tournament organizers), or advertiser. There are no other kinds of account. Administrative access is a permission on a Member's account, not a separate identity.
• "Player" — a youth athlete whose information is entered into the Service by a Member. Players are not users of the Service and do not hold accounts.
• "Player Data" — information about a Player submitted by a Member: name, date of birth, positions, skill level, team history, guest-play record, and, if a guardian adds one, a photograph.
• "Guardian Link" — the recorded relationship between a guardian's account and a Player's record. All authority over a Player on the Service flows from this link, never from a job title or role.
• "Claim Code" — a single-use credential issued when a coach creates a Player record, which the Player's guardian redeems to take control of that record.
• "User Content" — Player Data plus any other content or information you submit.
• "Guest Play" — the practice, governed by the applicable governing body, state association, league, or tournament rules for each sport, of a registered player temporarily participating with a team other than their primary roster team.

3. Eligibility and Accounts

3.1 Age requirement. You must be at least 18 years of age and able to enter a binding contract. By registering, you represent and warrant that you meet these requirements.

3.2 No accounts for minors. We do not knowingly permit anyone under 18 to register for or hold an account, and a Player record never becomes an account — not even when the Player turns 18. If we learn a minor has created an account, we will terminate it and delete the associated information.

3.3 Supervised access. If you allow a minor to view any part of the Service through your account, you are solely responsible for that access and that minor's safety. We have no relationship with, and assume no duty toward, any minor who accesses the Service through your account.

3.4 Accuracy and security. Provide accurate registration information and keep it current. You are responsible for safeguarding your credentials and for all activity under your account. A Claim Code is a credential: treat it like a password, share it only with the Player's guardian, and tell us immediately through the contact form if one is exposed. Notify us immediately of any unauthorized access.

3.5 One account. You may not maintain more than one account without our written permission, share your account, or transfer it.

4. Authority to Submit Player Data

4.1 Your representation. By submitting Player Data, you represent and warrant that you either (a) are the parent or legal guardian of the Player, or (b) have the express, informed authorization of the Player's parent or legal guardian to submit that information for the purposes described in these Terms and our Privacy & Cookie Policy.

4.2 Coaches. If you are a coach or club administrator, you must obtain and keep records of guardian authorization for every Player whose data you submit, and you certify that authorization in the product each time. You must deliver the Claim Code to the Player's guardian promptly so they can take control of the record. We may require evidence of authorization at any time.

4.3 Withdrawal. If a guardian withdraws authorization, you must promptly remove or request removal of the affected Player Data. We honor verified guardian deletion requests directly, and a guardian can revoke any identity reveal at any time in the product.

4.4 Shared custody. Where a Player has more than one linked guardian, deleting the Player requires confirming that the other guardian is aware. Do not use deletion to cut another lawful guardian out of a child's record.

4.5 Data minimization. Do not submit Player Data beyond what guest-play matching, rosters, and eligibility tracking reasonably need. Do not submit medical or health information, disability status, immigration status, government identifiers, biometric data, precise geolocation, race or ethnicity, religion, or sexual orientation. The paperwork checkboxes exist so that no document and no health detail ever needs to be typed here. Do not put a child's name in a request note; notes are labelled by role for a reason.

4.6 Breach of this Section. Submitting Player Data without authorization, or submitting prohibited data, is a material breach and grounds for immediate termination.

5. The Service Is a Neutral Platform — No Screening or Endorsement

This section is material to your agreement.

5.1 We are a tool, not a party. guestplayers.com provides software that helps Members organize, communicate, and match for guest-play arrangements. We are not a party to any guest-play arrangement, tryout, tournament, practice, transportation, lodging, or other interaction that results from use of the Service.

5.2 No vetting. We do not screen adults. There is no criminal-history checking, no identity verification, and no certification checking of any kind (SafeSport, coaching licenses, or otherwise), unless and until we expressly state otherwise in writing for a specific feature. Any self-reported role, credential, or affiliation displayed on the Service is unverified and must not be relied upon as a credential.

5.3 No endorsement. Listing, matching, or displaying a Member, team, club, or tournament is not an endorsement or vouching for that person or entity.

5.4 Your responsibility to vet. You are solely responsible for your own judgment, diligence, and precautions with any person you encounter through the Service — including verifying identity, credentials, and compliance standing through the relevant club, league, or governing body before permitting any contact with a Player. What the platform does provide is structural: a coach cannot see, search for, or contact a Player without that Player's guardian approving the specific request.

5.5 No supervision of offline conduct. We do not supervise, direct, or monitor any in-person meeting, practice, tryout, match, travel arrangement, or communication outside the Service, and we have no duty to do so.

5.6 Eligibility decisions are yours. Guest-play eligibility is determined by the applicable governing bodies, leagues, and tournament operators — not by guestplayers.com. Our eligibility tooling reports individual checks and what is outstanding; it never declares a player eligible, and information on the Service is a convenience only. You must independently confirm eligibility with the applicable governing body before relying on it for any roster, match, or tournament decision. We are not responsible for any ineligibility ruling, forfeiture, disqualification, or sanction.

6. Safety

6.1 Report immediately. If you become aware of conduct on or arising from the Service that endangers a minor, report it to us through the contact form and to appropriate authorities. The Service is not an emergency service. In an emergency, contact 911 or local law enforcement. To report abuse in youth sport, contact the U.S. Center for SafeSport.

6.2 Our discretion. We may, but are not obligated to, investigate reports, remove content, or suspend or terminate accounts. Exercising that discretion in one instance creates no duty to do so in another and does not make us a guarantor of any Member's conduct.

6.3 No monitoring obligation. We have no obligation to monitor User Content or conduct. Monitoring we choose to perform — including the permanent record we keep of every access to a child's identity — is voluntary and creates no duty of care.

7. Acceptable Use

You agree not to, and not to permit any third party to:

• Use the Service in violation of any law or of any governing-body, association, league, club, or tournament rule;
• Submit false, misleading, or fraudulent Player Data, eligibility information, credentials, or track-record entries;
• Submit information about a Player without the authorization required by Section 4, or submit prohibited data categories;
• Upload a photograph of a Player that is inappropriate, sexualized, unrelated to the Player's athletic profile, or of anyone other than the Player identified — a severe violation that results in immediate termination and, where warranted, a report to the appropriate authorities;
• Attempt to identify a Player from anonymized information — including combining region, position, team, or schedule details to deduce who a candidate is — or attempt to circumvent, probe, or trick the identity controls in any way;
• Contact, attempt to contact, solicit, or arrange to meet a Player except through and with the knowledge and consent of that Player's parent, legal guardian, or authorized coach;
• Harass, threaten, defame, stalk, exploit, groom, or endanger any person, or engage in conduct that would violate applicable athlete-safety standards;
• Impersonate any person or misrepresent your identity, role, affiliation, or credentials, including sending messages attributed to anyone but yourself;
• Use Player Data for any purpose other than legitimate guest-play, roster, or eligibility purposes — including commercial solicitation, resale, or redistribution;
• Redeem or attempt to redeem a Claim Code for a Player who is not your child or ward;
• Scrape, crawl, harvest, or use automated means to access or extract data from the Service;
• Reverse-engineer, decompile, probe, or attempt to circumvent any security or access control;
• Introduce malware or interfere with the operation or integrity of the Service.

8. Roles and Delegated Administration

An account owner may grant administrative access to other Members and may scope that access with named roles — for example, a marketing role with no access to safeguarding surfaces, or a support role with no access to system tools.

• If you hold administrative access, you may use it only for the operational purpose it was granted for. Access to Player records as a moderator exists so that someone trusted can act on a safety problem; every record you open and every photograph you view is permanently logged, and that log is itself reviewable.
• Granting, changing, or revoking administrative access is recorded. Do not share administrative sessions or credentials.
• We may suspend or narrow any administrative grant at any time.

9. User Content and License

9.1 Ownership. You retain ownership of your User Content.

9.2 License to us. You grant guestplayers.com a worldwide, non-exclusive, royalty-free, sublicensable (to our service providers) license to host, store, reproduce, display, and transmit your User Content solely as necessary to operate, secure, and improve the Service and as described in our Privacy & Cookie Policy. The license ends when the User Content is deleted, except for copies in backups or as required by law.

9.3 Your warranties. You represent and warrant that you have all rights and authorizations necessary to submit your User Content and grant this license, and that it violates no law or third-party right.

9.4 Removal. We may remove or restrict any User Content at any time, in our sole discretion, without notice, including content we believe violates these Terms or presents a safety risk.

10. Intellectual Property

The Service — its software, design, interfaces, text, graphics, and trademarks (excluding User Content) — is owned by guestplayers.com and its licensors. We grant you a limited, revocable, non-exclusive, non-transferable license to use the Service for its intended purpose. All rights not expressly granted are reserved. If you send us ideas or suggestions, you grant us an unrestricted, perpetual, royalty-free right to use them without obligation to you.

11. Copyright Complaints (DMCA)

If you believe content on the Service infringes your copyright, send a notice containing the elements required by 17 U.S.C. § 512(c)(3) through the contact form. We respond to valid notices and may terminate repeat infringers.

12. Third-Party Services

The Service uses a small set of service providers: hosting and storage infrastructure, an email delivery provider, your browser vendor's push service (only if you enable notifications), and the payment processors named in Section 13. We do not control and are not responsible for third-party services. Your use of a third-party service — including completing a payment on a processor's page — is governed by that party's terms.

13. Fees, Billing, and Payment Processors

13.1 Plans. Parts of the Service may require a paid plan. Prices, billing intervals, and what a plan includes are shown before you subscribe. We may change pricing with advance notice; changes apply from your next billing period.

13.2 Processors. Payments are processed by Stripe or PayPal. Card and bank details are collected on the processor's own systems and never touch ours. You must have the right to use the payment method you provide.

13.3 Cancellation. You may cancel a subscription at any time; cancellation takes effect at the end of the current billing period unless stated otherwise. Except where required by law, fees are non-refundable.

13.4 Failed payments. We may suspend paid features while a payment is past due.

14. Advertising Terms

This section applies to Members who purchase advertising ("Advertisers"), and it tells everyone else what advertising here can and cannot do.

14.1 City-only targeting. Campaigns may be targeted by city only — the town on an adult viewer's own profile. We do not use minors' data for targeted advertising, and the Service offers no targeting by age group, tournament, team, or any attribute of a minor — no such option exists to request. Asking for a placement because of who is likely looking at it is age targeting under another name; we refuse it.

14.2 No minors. No advertisement is shown on a screen that displays a Player's record or on a screen where a Member is deciding something about a Player's safety. Advertisers receive no data about any Member or Player — only aggregate impression and click counts for their own creatives.

14.3 Disclosure. Every placement carries a "Sponsored" label served with the ad. Advertisers may not design creatives to disguise their sponsored nature.

14.4 Content. Ad content must be lawful, accurate, and appropriate for an audience of parents and coaches. We may reject, pause, or remove any campaign or creative at our sole discretion, without liability beyond a refund of unspent budget.

14.5 Billing. Click-based budgets accrue against the campaign as clicks occur; a campaign stops when its budget is exhausted.

15. Disclaimer of Warranties

THE SERVICE, INCLUDING ALL CONTENT, DATA, AND INFORMATION MADE AVAILABLE THROUGH IT, IS PROVIDED "AS IS," "AS AVAILABLE," AND "WITH ALL FAULTS," WITHOUT WARRANTY OF ANY KIND. To the fullest extent permitted by law, guestplayers.com and its officers, directors, employees, agents, suppliers, and licensors (the "guestplayers.com Parties") disclaim all warranties, express, implied, or statutory, including merchantability, fitness for a particular purpose, title, non-infringement, and any warranty that the Service will be uninterrupted, secure, or error-free; that defects will be corrected or data will not be lost; as to the accuracy of any eligibility, roster, Player, or track-record information; or as to the identity, credentials, background, trustworthiness, or conduct of any Member, team, club, or tournament. No advice or information obtained from the Service creates any warranty not stated here. Where a jurisdiction does not allow an exclusion, it applies to the maximum extent permitted, and any implied warranty that cannot be excluded is limited to 30 days from first use.

16. Limitation of Liability

16.1 To the fullest extent permitted by law, the guestplayers.com Parties will not be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, or for any loss of profits, revenue, data, goodwill, roster spot, tournament eligibility, scholarship opportunity, or recruitment opportunity, arising out of or relating to these Terms or the Service, under any theory, even if advised of the possibility.

16.2 Cap. To the fullest extent permitted by law, the total aggregate liability of the guestplayers.com Parties for all claims will not exceed the greater of (a) the amount you paid us in the twelve months preceding the event giving rise to the claim, or (b) one hundred U.S. dollars ($100).

16.3 Third-party and offline conduct. To the fullest extent permitted by law, the guestplayers.com Parties have no liability for the acts or omissions of any Member or third party, including any injury, abuse, misconduct, fraud, or other harm arising from any interaction, meeting, practice, tryout, match, travel, or communication occurring outside the Service, whether or not initiated through it.

16.4 Essential basis. These limitations are an essential basis of the bargain and apply even if a limited remedy fails of its essential purpose.

16.5 Carve-outs. Nothing in these Terms excludes or limits liability that cannot lawfully be excluded, including for fraud, gross negligence or willful misconduct, death or personal injury caused by our negligence where such limitation is prohibited, or non-waivable rights under consumer-protection or privacy statutes.

17. Release and Assumption of Risk

17.1 You acknowledge that interacting with other people — online and in person — carries inherent risks, and that youth sport carries inherent risks of physical injury. You knowingly and voluntarily assume all such risks arising from your use of the Service and from any arrangement that results from it.

17.2 To the fullest extent permitted by law, you release and forever discharge the guestplayers.com Parties from all claims, known and unknown, arising out of or connected with disputes between you and any other Member or third party, or their acts or omissions, on or off the Service.

17.3 California waiver. If you are a California resident, you waive California Civil Code § 1542 ("A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release and that, if known by him or her, would have materially affected his or her settlement with the debtor or released party."), and any comparable provision elsewhere.

17.4 Limit. This release does not apply to claims that may not lawfully be released, or to our own gross negligence, willful misconduct, or fraud.

18. Indemnification

You agree to defend, indemnify, and hold harmless the guestplayers.com Parties from any claims, damages, losses, costs, and expenses (including reasonable attorneys' fees) arising out of or relating to: (a) your use of the Service; (b) your User Content, including any Player Data you submit; (c) your breach of Section 4; (d) your violation of these Terms or any law or third-party right; (e) your interactions with any other Member, on or off the Service; (f) any access to the Service by a minor through your account; or (g) your handling of any backup or export you take (Section 19). We may assume the exclusive defense of any matter subject to indemnification, at your expense; you will cooperate and will not settle without our written consent.

19. Backups, Exports, and Data Stewardship

The product includes administrative backup, export, and reporting tools. If you use them:

• A backup or export in your hands is your responsibility. Store it securely, restrict access to it, and destroy it when it is superseded. These Terms and the Privacy & Cookie Policy continue to apply to exported data; an export does not launder an obligation.
• Routine backups exclude Player records and photographs and blank credential material. The complete archive — the one file that contains Player records and photographs — is available only to an account owner, and taking one is written permanently to the safeguarding record. Take it only for genuine continuity or recovery purposes.
• Reports and CSV exports never contain a Player's identity; do not attempt to reconstruct one from them.
• Restoring a backup replaces data and is an owner-only, deliberate act with disclosed consequences. You are responsible for what a restore overwrites.
• Do not use any export to move Player Data outside the purposes the guardian authorized.

20. Suspension and Termination

20.1 By us. We may suspend or terminate your account or access at any time, with or without cause or notice — immediately and without notice where we believe there is a risk to a minor, a security threat, a violation of law, or a material breach.

20.2 By you. You may close your account at any time through in-product controls or the contact form.

20.3 Effect. On termination your license to use the Service ends. Sections 4, 5, 9.2, 10, 12, 14–19, 20.3, and 21–23 survive. Guardian deletion rights over Player Data survive account closure.

20.4 No liability for termination. To the fullest extent permitted by law, we have no liability for suspension or termination.

21. Governing Law; Dispute Resolution; Arbitration; Class Action Waiver

21.1 Governing law. These Terms are governed by the laws of the Commonwealth of Virginia, without regard to conflict-of-laws rules, and by the Federal Arbitration Act as to this Section. This does not deprive you of mandatory consumer protections of your place of residence. If arbitration is found inapplicable, you and we agree to the exclusive jurisdiction and venue of the state and federal courts in Virginia.

21.2 One-year limit. To the fullest extent permitted by law, any claim arising out of or relating to these Terms or the Service must be filed within one year after it arose or it is permanently barred.

21.3 Informal resolution first. Before arbitration, send a written Notice of Dispute through the contact form describing the dispute and relief sought, and attempt in good faith to resolve it informally for 60 days. This is a condition precedent to arbitration.

21.4 Agreement to arbitrate. You and guestplayers.com agree that any dispute arising out of or relating to these Terms or the Service will be resolved by final and binding individual arbitration administered by the American Arbitration Association under its Consumer Arbitration Rules, rather than in court, except as provided below. The arbitrator, not a court, resolves disputes about the interpretation, applicability, or enforceability of this arbitration agreement — except that a court decides the enforceability of the class action waiver.

21.5 Class action waiver. You and guestplayers.com each agree to bring claims only in an individual capacity, and not as a plaintiff or class member in any purported class, collective, consolidated, or representative proceeding. If this waiver is found unenforceable as to a particular claim, that claim (and only that claim) proceeds in court, and the rest of this Section remains in force.

21.6 Carve-outs. Either party may bring an individual action in small claims court, or seek injunctive or equitable relief in court to protect intellectual property or address unauthorized access, scraping, or misuse of the Service.

21.7 30-day opt-out. You may opt out of this arbitration agreement and class action waiver by sending written notice through the contact form with the subject line "Arbitration Opt-Out," including your name and account email, within 30 days of first accepting these Terms. Opting out affects nothing else in these Terms.

21.8 Costs and batching. Arbitration fees are governed by the administrator's rules; for non-frivolous consumer claims we pay the administrator's fees to the extent those rules require. If 25 or more similar claims are asserted by the same or coordinated counsel, they will be arbitrated in staged batches of no more than 50.

21.9 Acknowledgment. You and guestplayers.com are each waiving the right to a trial by jury and to participate in a class action.

22. Service Status, Changes, and the Demo World

22.1 Evolving product. The Service is an evolving product that may contain bugs, inaccuracies, and incomplete features, and may be modified, suspended, or discontinued at any time. Do not rely on the Service as your sole system of record for any roster, eligibility, or compliance purpose. Maintain your own records.

22.2 Demo world. We may operate a demonstration environment with fictional persona accounts and sample data. The demo world is a separate installation with no connection to real accounts or real Player Data. Do not enter real personal information — and never information about a real child — into the demo world.

23. General Provisions

23.1 Changes to these Terms. We may modify these Terms. We will post the revised version with a new date and, for material changes, provide reasonable advance notice before they take effect. Continued use after the effective date constitutes acceptance; if you do not agree, stop using the Service and close your account. Material changes will not apply retroactively to a dispute of which we have received notice.

23.2 Severability. If any provision is held unenforceable, it will be modified to the minimum extent necessary or severed, and the remainder — in particular Sections 15, 16, and 17 — remains in full force to the fullest extent permitted.

23.3 No waiver; assignment. Our failure to enforce a provision is not a waiver. You may not assign these Terms without our written consent; we may assign them freely, including in a merger, acquisition, or sale of assets.

23.4 Force majeure. We are not liable for failure or delay caused by events beyond our reasonable control.

23.5 No third-party beneficiaries. These Terms create no third-party beneficiary rights, except that the guestplayers.com Parties are intended beneficiaries of Sections 15–18.

23.6 Entire agreement; notices. These Terms, with the Privacy & Cookie Policy and any feature-specific terms, are the entire agreement regarding the Service. We may notify you by email to your account address or in the product; you may notify us through the contact form.

BKS and Associates LLC, doing business as GuestPlayers.com · Virginia, United States